Privacy Policy

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We’d love to see how we can streamline your hiring together.

Contact sales

We’d love to see how we can streamline your hiring together.

Vested Talent Ltd is a recruitment business providing permanent recruitment and work-finding services to clients and candidates. We process personal data in connection with these services and act as a data controller for the personal data we process for our own purposes.

This Privacy Policy explains how we collect, use, store and share personal data, the legal bases we rely on, your rights and how you can contact us about your personal data.

You may give your personal details to the Company directly, such as through an application or registration process, via our website or through other communications with us. We may also collect your information from other sources such as recruitment platforms and job boards. We will only process your personal data where we have a lawful basis to do so and will always comply with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018

Data Protection Contact

Vested Talent Ltd has appointed Paul Wilkinson as its Data Protection Contact. If you have any questions about how we process your personal data or wish to exercise your data protection rights, please contact us at info@vestedtalent.co.uk or at Rowan Lodge, Wherwell, Andover, SP11 7AW

1. Collection and use of personal data

Vested Talent Ltd processes personal data for the following purposes:

• Providing recruitment services: We use your personal data to contact you about suitable permanent job opportunities, assess your suitability, maintain your candidate record, arrange interviews, put you forward to clients and manage our recruitment relationship with you. 
• Managing client and business relationships: We may process personal data to manage relationships with clients and prospective clients, respond to enquiries and provide and improve our recruitment services.
• Legal and regulatory requirements: We may process personal data where necessary to comply with our legal and regulatory obligations, including right-to-work requirements and other applicable employment, tax and recruitment legislation.
• Contractual purposes: Where you enter into a contract with Vested Talent Ltd, we may process your personal data where necessary to enter or perform that contract, or to take steps at your request before entering into a contract.
• Marketing: Where required by law, we will only send marketing communications by email or text where we have the necessary consent or another lawful basis permitted by applicable law. You can opt out of marketing communications at any time.
• Improving our services: We may process information about how individuals interact with our business and website to improve our services, systems and business operations.

Legitimate interests: Our legitimate interests include providing recruitment services, maintaining accurate candidate records, managing our business relationships and improving our services, provided that these interests are not overridden by your rights and interests. Where the Company relies on legitimate interests, these may include:

• Managing our database and keeping work-seeker records up to date;
• Providing work-finding services to you and our clients;
• Managing relationships with candidates and clients;
• Improving and developing our services;
• Managing and operating our business effectively; and

Giving you information about similar services where permitted by law.a. Recipient/s of data

The Company may share your personal data and, where applicable, special category data with the following recipients:

• Clients and prospective employers who we may introduce you to;
• Your former employers who we may seek references from;
• Referees whose details you have provided;
• Recruitment, CRM and technology service providers that support our business;
• Professional advisers;
• Auditors who are assessing the compliance and processes of the business to ensure its adherence to all relevant legislation and good practice guidance; and
• Regulatory authorities, government bodies or law enforcement agencies where disclosure is required or permitted by law.

We will only share personal data where there is a lawful basis for doing so and, where appropriate, safeguards are in place.

2. Information to be provided when data collected not from the data subject

Categories of data: Vested Talent Ltd has collected the following personal data on you:

Personal data:

• Name, address, mobile number and email address;
• National insurance number;
• Nationality (through right to work check);
• Employment History and Qualifications;
• CV and Application Information;
• References;
• Recruitment/Interview Information;
• Salary expectations and job preferences, where relevant.

Special categories of personal data:

• Health information including information relating to disabilities or reasonable adjustments, where relevant and legally permitted.

Criminal Offence data:

• Information relating to criminal convictions and offences, where this information is relevant and legally permitted to be processed for recruitment purposes.

Source of the personal data: We may obtain your personal data from the following sources

• Recruitment Platforms
• From jobs boards, LinkedIn and other professional networking platforms
• A former employer
• A referee whose details you previously provided to us
• Clients
• Software providers who we use to support our services
• Cookies listed in section 7

3. Lawful basis for processing

We process personal data only where we have a lawful basis to do so. Depending on the circumstances, this may include:

• Consent: Where you have provided consent for us to process your personal data. You may withdraw your consent at any time.
• Contract: Where processing is necessary to enter into or perform a contract with you, or to take steps at your request before entering into a contract.
• Legitimate interests: Where processing is necessary for our legitimate business interests and those interests are not overridden by your rights and freedoms.
• Legal obligation: Where processing is necessary for us to comply with a legal or regulatory obligation.

4. Overseas Transfers

Some of our service providers may process personal data outside the UK or, where applicable, outside the European Economic Area. Where we transfer personal data internationally, we will ensure that appropriate safeguards are in place in accordance with applicable data protection law.



These safeguards may include transfers to countries recognised as providing an adequate level of data protection, approved Standard Contractual Clauses, the UK International Data Transfer Agreement or other legally recognised safeguards.

5. Data retention

We will only keep your personal data for as long as necessary for the purposes for which it was collected, including to meet legal, accounting and reporting requirements.

The length of time we retain your information will depend on the type of information, why we hold it, whether there is an ongoing relationship with you, and whether we need to retain it to comply with legal obligations, establish, exercise or defend legal claims or resolve disputes.

We regularly review the personal data we hold and securely delete or anonymise information when it is no longer required.

Further information regarding specific retention periods may be contained within our separate Data Retention Policy.

Where we rely on your consent as our lawful basis for processing personal data, you may withdraw that consent at any time. Withdrawal of consent will not affect the lawfulness of processing carried out before consent was withdrawn. We may continue to process your personal data where we have another lawful basis to do so.

6. Your rights

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data Vested Talent Ltd processes on you;
• The right of access to the personal data Vested Talent Ltd processes on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right to certain safeguards in relation to automated decision-making and profiling, where applicable. You also have the right to object to processing where we rely on legitimate interests and, separately, the right to object to direct marketing;
• The right to withdraw consent at any time.

Where you have consented to Vested Talent Ltd processing your personal and sensitive data you have the right to withdraw that consent at any time by contacting info@vestedtalent.co.uk. Please note that withdrawal of consent does not affect any processing undertaken prior to the withdrawal of consent, or processing carried out under another lawful basis.

There may be circumstances where Vested Talent Ltd will still need to process your data for legal or official reasons. Where this is the case, we will tell you and will restrict the data to only what is necessary for those specific reasons.

If you believe that any of your data that Vested Talent Ltd processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

7. Cookies

Our website uses cookies and similar technologies. Some cookies are necessary for the website to operate, while others help us understand website usage or improve our services. Where required by law, we will ask for your consent before placing non-essential cookies on your device. You can manage your cookie preferences through our cookie banner or your browser settings.

8. Links to external websites

Vested Talent Ltd.’s website may contain links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites.

When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Company’s website.

9. Sale of business

If Vested Talent Ltd's business is sold, merged, restructured or integrated with another business, your personal data may be disclosed to our professional advisers, prospective purchasers and their advisers where necessary.

Where a sale, merger or restructuring results in the transfer of your personal data to a different data controller, we will take appropriate steps to notify you where required by applicable data protection law.

10. Data Security

Vested Talent Ltd takes appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.

Access to personal data is restricted to authorised individuals who need access for legitimate business purposes.

Our security measures may include appropriate technical safeguards, organisational procedures, access controls and relevant data protection awareness and training.

Vested Talent Ltd uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email and the Internet is not entirely secure and, for this reason, the Company cannot guarantee the absolute security or integrity of personal information transferred via email or the Internet.

If you have any questions about the security of your personal information, you can email info@vestedtalent.co.uk.

11. Changes to this privacy statement

We will update this Privacy Policy from time to time to reflect changes in our business activities, processing activities, applicable law, regulation or internal procedures.

We will post any changes with revised version and effective dates. Where we make significant changes, we will take appropriate steps to notify affected individuals where required.

12. Complaints or queries

If you have any questions or concerns about how we use your personal data, please contact us at info@vestedtalent.co.uk.

You also have the right to complain to the Information Commissioner's Office (ICO), the UK's supervisory authority for data protection, on 0303 123 1113 or through the ICO's complaints process, or any other relevant supervisory authority where applicable.